Complete employee lifecycle from hire to retire
Manage employee profiles, auto-generated employee IDs, department assignments, manager hierarchy, org chart visualization, custom week-off schedules, and status tracking.
Step-by-step workflow — watch the process flow
Onboard Employee
HR fills out the onboarding wizard with employee details, education, bank info, and emergency contacts.
Onboard Employee
HR fills out the onboarding wizard with employee details, education, bank info, and emergency contacts.
Auto-Generated ID
System auto-generates Employee ID using org prefix + sequence (e.g., GIS0001, GIS0002).
Auto-Generated ID
System auto-generates Employee ID using org prefix + sequence (e.g., GIS0001, GIS0002).
Assign Department & Manager
Employee is placed in a department and assigned a reporting manager (functional + optional dotted-line).
Assign Department & Manager
Employee is placed in a department and assigned a reporting manager (functional + optional dotted-line).
Active Employee
Employee appears in directory, org chart, and is eligible for attendance, leaves, payroll.
Active Employee
Employee appears in directory, org chart, and is eligible for attendance, leaves, payroll.
Lifecycle Events
Track promotions, transfers, salary revisions, and eventually exit/offboarding.
Lifecycle Events
Track promotions, transfers, salary revisions, and eventually exit/offboarding.
Configure the module to match your organization's policies
Each organization sets its own prefix (e.g., 'GIS', 'EMP', 'HR'). IDs auto-increment: GIS0001, GIS0002, etc.
Create unlimited departments. Assign employees and leave rules per department.
Assign functional manager (primary approver) and dotted-line manager (secondary). Both can be used in approval workflows.
Set per-employee custom weekly off schedules. Enable week-off swap between employees.
Track status: ACTIVE, INACTIVE, ON_NOTICE, TERMINATED. Status affects payroll eligibility and system access.
What makes this module powerful
Common questions about Employee Management
The prefix is set per organization (e.g., 'GIS'). The sequence auto-increments. You can change the prefix in organization settings, but existing IDs won't change. Use the Fix Employee IDs tool to re-sequence.
Their status changes to TERMINATED. They are excluded from payroll processing, their system access is revoked, but their data is retained for compliance.
Yes — a functional manager (primary) and a dotted-line manager (secondary). The functional manager is the default approver for leaves, travel, etc.
Our team can walk you through the setup and configuration.