Track, assign, and manage company assets with digital acknowledgments
Full lifecycle asset management — inventory tracking, employee assignment, return workflows, digital acknowledgment receipts with auto-generated company stamp PDFs, and audit trail.
Step-by-step workflow — watch the process flow
Add Asset
Admin adds asset with details: name, category, serial number, purchase date, value, location.
Add Asset
Admin adds asset with details: name, category, serial number, purchase date, value, location.
Assign to Employee
Checkout asset to an employee. Status changes from AVAILABLE to ASSIGNED.
Assign to Employee
Checkout asset to an employee. Status changes from AVAILABLE to ASSIGNED.
Acknowledgment PDF
System generates a handover PDF with asset details, employee info, and auto-generated company stamp.
Acknowledgment PDF
System generates a handover PDF with asset details, employee info, and auto-generated company stamp.
Employee Uses Asset
Asset is tracked as assigned. Warranty expiry and maintenance schedules are monitored.
Employee Uses Asset
Asset is tracked as assigned. Warranty expiry and maintenance schedules are monitored.
Return Process
Employee initiates return → Admin confirms receipt → Asset status returns to AVAILABLE.
Return Process
Employee initiates return → Admin confirms receipt → Asset status returns to AVAILABLE.
Configure the module to match your organization's policies
Create custom categories: Laptop, Phone, Furniture, Vehicle, Software License, etc. Each category can have custom fields.
Define physical locations (offices, warehouses) for asset tracking.
Customize the auto-generated circular stamp on PDFs: company name, color, bottom text. Preview in SVG before applying.
Handover PDF includes company logo, stamp, asset details, employee details, and signature fields.
Set warranty expiry dates. System sends notifications before warranty expires.
What makes this module powerful
Common questions about Asset Management
Yes — create an 'Software License' asset category. Track license keys, expiry dates, and assigned users just like physical assets.
During exit clearance, the IT department verifies all assigned assets are returned. Unreturned assets are flagged in the FnF settlement.
Yes — employees can submit asset requests. Admin reviews and approves/rejects. On approval, the asset is assigned.
Our team can walk you through the setup and configuration.